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7 Cyber Security Best Practices for Your Upcoming Meeting

Whether your upcoming meeting is in-person, hybrid, or virtual, it is very important to take proper security measures when planning. Not only for you but also your staff, clients, attendees, sponsors, exhibitors, etc.

Did you know? Since COVID-19 began in 2020, the US FBI reported a 300% increase in reported cybercrimes (Cybint). Now more than ever, hackers are taking advantage of the multitudes of people now using their devices for work and personal use.

Here are 7 cyber security tips to help protect you, your business, and your clients:

1. Anti-Virus and Anti-Malware Software

Malware is malicious software that is written with the intent of compromising a system and stealing the data available on the system. There are different types of malware such as viruses, trojans, spyware, and keylogger. All have the capabilities to compromise your technology. It is important to have credible anti-virus/anti-malware software to help protect you and your attendees’ information during meeting planning.

2. Avoid Open Wi-Fi Networks

Connecting to “free” Wi-Fi is dangerous especially when you are carrying out critical activities online. Doing this can create the possibility of a hacker gaining access to all the files on your system and monitor your activity online. If you need to connect to Wi-Fi while out and about, ask staff for the Wi-Fi you can connect to instead of randomly connecting to any open network.

3. Controlling Access to Event

Whether in-person, hybrid, or virtual, you want to control the access to your upcoming meeting. This begins during the registration process. Having different registration types puts people in categories, so you can control who is allowed to access certain items. Controlling the access to your upcoming meeting or event provides security, capacity control, and a better experience for everyone involved.

4. Change Up Passwords

Password cracking is another security breach that can occur at any time. It is important to have a strong, unique password. Otherwise, hackers can simply guess or use brute-force attacks to crack passwords. This is why most websites that require a password suggest using lowercase, uppercase, punctuation, numbers, and special characters. Encourage attendees to create an advanced password during their registration process if needed for your upcoming meeting.

5. Two-Factor Authentication

Two-Factor Authentication is an extra layer of security to ensure the security of online accounts. Usually, it demands a randomized code to be sent to your phone or email to confirm that it is you. Not all websites and online tools have this, but it is becoming more common. When some sort of multi-factor authentication is provided, utilize this to secure your information and prevent unknown users from accessing it.

6. Phishing

Watch out for fake emails masquerading as being legitimate. When you receive a phishing email and click on a link, it could take you to a fake webpage. Sometimes it will also ask you to download an attachment. If an email seems suspicious, watch for spelling errors in the email address. Often, they resemble well-known companies, but the name is slightly altered. Cybercriminals often use threats that your security has been compromised or your account has been blocked. Take time to assess the situation before clicking on anything or providing your information.

7. Physical Security Threats

Lastly, do not leave your electronic devices anywhere that someone unwanted can access your confidential data. Physical security breaches can happen at your workplace, at your home, or anywhere. To keep your information safe from physical threats, be aware of how you store confidential information. Never write your passwords on a post-it or notepad. Overall, it is best to try not to leave your electronic device unattended.

Meetings have evolved. Whether they’re taking place in person, virtually, or a hybrid of the two, you need experts who can deliver. The LaClare Group are experts in planning and operating multi-day events. From finding the perfect location and negotiating contracts in your best interest to managing the online registration process and delivering a well-executed meeting, on budget.

We are offering you a free 30-minute consultation with The LaClare Group on anything related to meetings & events -virtual, hybrid, and/or in-person! You can schedule your consultation today by email ( or phone call (952.737.6980).

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